78. How to vacation and not burn your business!

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In this episode, I'm going to tell you how

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you can go on vacation and actually enjoy yourself without crashing and

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burning your business. Hi, I'm Katie McManus, business

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strategist and money mindset coach. And welcome to the Weenie cast,

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squirrel. I'll be honest, I feel like a bit of a

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hypocrite talking about this topic. I have grown up

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in a place that is a vacation destination and I

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never go on vacation. I think it's just, it's how you get trained. When you

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grow up in a place that's beautiful and people pay to go to, it's, you're

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like, oh, cool, like, I can just be on vacation whenever I want. The other

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side of this is I really enjoy working. It's one of my favorite

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things to do. And maybe that sounds sad, but it just. It

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genuinely is. It's one of the things that I can never, I can never imagine

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retiring or giving it up. I say this to you as someone who

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is notoriously bad at actually going on vacation, but

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many of my clients are very talented at going on vacation and

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they do it often. And the panic

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that comes up before, during and after a vacation for

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an ADHD business owner is exactly the same for

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each and every person. In this episode, I'm going to show you how

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you can set yourself up for success and

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reduce your anxiety when you go on vacation and take a

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break from your business.

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So before we even talk about the planned vacation, let's

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talk about before you even planned a vacation. Okay, so

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this episode, you're actually going to walk away with some homework. And I'm sorry, maybe

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you didn't plan on doing homework today, but too bad. Suck it up,

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buttercup. You're going to do this and you're going to email me afterwards and

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tell me what your standard operating procedure is. And why do we care about a

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standard operating procedure? Well, let me tell you why.

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The number one question I get from clients after they come back from

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vacation is I forgot how to do my job. I forgot what

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I do every single day. How do I post on social media? How do I

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get clients? How do I respond to an email? That last one, I'm kind of

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exaggerating. But anyway, before you even plan a

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vacation, you need to document exactly what

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you do day in and day out. And I'm not gonna give you the

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homework that we're all used to getting. That is completely

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undoable for people with ADHD, which is, as you go through your day,

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just document every single thing you do as you do it. You know, it's

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like the food diaries that nutritionists want us to do, where every

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single time we sit down to eat something or we have a snack, we pull

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out our little journal and we jot it down, write down

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how it made us feel and what our emotions were that made us eat it,

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and blah, blah, blah, blah, blah, blah, blah, blah. Because that doesn't f

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work. Maybe neurotypicals have the ability to

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add an extra action into all the actions they do every

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single day as a one off thing. ADHD people can't

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do that. It does not work for us.

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So I want you to open up your phone if you're in a safe place

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where you can do so. If you're driving, I want you to try really, really

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hard to remember this for when you get somewhere that you can safely do this.

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And I want you to go into your phone and set an alarm

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00 p.m. Every single day for the next

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week. And in this alarm, I want you to name it.

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Create a list of all the did, and I want you to count

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everything from. You commented on people's posts on LinkedIn.

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You answered a few emails. You had three client calls, you did

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a few sales calls. You created content, you did a

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webinar. And what you did is document all of it.

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Because I can tell you from personal experience

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and secondhand experience through my clients that a two week vacation can

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make you forget half of it. I've had clients come back from

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vacation having completely forgotten that they need to post to social

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media. I talk a lot about not relying

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on motivation to run our businesses and leaning more

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into momentum. The reason it's so important to lean

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into momentum is because people with ADHD actually don't

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have the ability to automatically do habits.

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Meaning that for neurotypical, when they wake up, the first thing they do without

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thinking is brush their teeth and take a shower. The second thing they do without

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even thinking about it is make breakfast. And it's like the breakfast that they

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eat. They don't have to think about it. They may get their briefcase together if

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people still use briefcases. I don't know. It seems kind of out of date these

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days. If they have children, hopefully they're also feeding those children

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and getting them off to school. And doesn't that sound amazing? Just

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waking up and doing the things that you need to do and not having to

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think. Okay, cool. Here's how much time I have. Here are the things that

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I need to do. I need to brush my teeth. At some point, I need

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to do this. I need this. Which order do I want to do it in?

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What do I want to have for breakfast when I shower? Do I need to

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shave my legs? Oh, God. Should I get my hair wet? Because then I have

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to blow dry it? Like, it's insane the amount of thinking

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that ADHD people have to do. And we don't realize that not

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everyone has to do this. Like

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when I realized that neurotypicals

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don't have to go through the daily planning to figure

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out how you can fit all the things in. It's just something that they do.

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It made me very angry. That's not fair.

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Like, I'm exhausted. There's no wonder I take

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a granny nap most days because the amount of decisions that we have to

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make as humans with ADHD is already

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exhausting. Add to that all the responsibilities of a business

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owner who owns multiple businesses or even just one business, that's a

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lot. It is nap worthy. And on a daily

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basis, we can forget things that we do every single day.

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And I say this because I know you're a safe place to share this and

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you won't judge me because you probably do the same thing. There are days where

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it's 02:00 p.m. And I'm like, oh, my God, I forgot to brush my teeth.

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So if we can forget a

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habit that we've done every single day for our whole lives

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of having, you know, teeth in our mouths, think about all the

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things that you struggle to build a habit around in

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your business and imagine not doing them for two weeks

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and coming back and trying to remember them all again and

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trying to figure out how to fit them all back into your schedule.

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It's really hard. Just remembering them is really hard. So

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I don't want you to lean into your perfectionist at all when you do

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this. I want you to just brain dump every single thing that you

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did in your business every day for the next week.

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And if you want a gold star for extra effort, put in

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the things that you also wanted to do and didn't have time for.

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So once you have this list, ideally what you're going to pull from

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it is you're going to pull from it the daily things that you do every

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single damn day or that you should be doing every single damn day. Let's be

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real. You're not doing it all, all the time. You're also going to pull the

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things that you do weekly or a couple times a week. And

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in addition to that, you're going to pull the things that you should be doing

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monthly. And I say should because, like, oftentimes we forget about it if it's

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not something that we're doing on a more consistent, frequent basis.

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And a fourth list you're going to make is the things that you should

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be doing that you don't quite get to. This is your standard operating

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procedure. We're not going to overthink it. We're not going to make it more glitzy

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or glammy or more organized than that. I want you to save these

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lists in a place that is visible so that you'll remember that

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it exists. Because, remember, when something's out of sight, it doesn't exist

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anymore because we have a little thing called object

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impermanence. Funny story. So, over the last few months, I have this

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tiny, tiny bedside table. And, like, my bedroom is kind of small, so it's

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really the only size table that fits next to my bed. And

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to give you an idea, it's like, 14 inches wide and twelve inches deep. It

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has a lamp on it. It has a box of tissues. It has, like, my

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favorite hand lotion. It has a gazillion hair ties. It

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has pens. So many pens. It has white out also, because,

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you know, sometimes when I'm, like, doing some work from bed, I make mistakes and

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I have to use whiteout, obviously, like most people. And,

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you know, it has, like, advil and just a bunch of other

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random that ends up on your nightstand, right?

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Literally, I try to cram so much stuff on this that I'll, like, scoot

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a little mug of tea on it and, like, things will fall off the back.

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And this has been driving me absolutely fucking mental

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for months. The other day, I was cleaning my room, and I'm looking at

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this nightstand, and I'm like, this is a problem. I need to figure this out.

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And I'm looking at the nightstand, and I realized

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it has a drawer. This nightstand

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has always had. I keep things in the drawer of the nightstand.

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Literally. It's not like this was a surprise

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drawer. It's not like it was hidden. I've legit had

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this nightstand for 23 years. I've had it for

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more than half of my life. It's something that I think we got from one

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of my grandmothers, and I had it as a child, and then I've just taken

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it with me wherever I've moved. This drawer has things in it, I'm

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sure, from middle school. And I just realized that I could use

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the drawer to put things inside. Now. I put a bunch of stuff

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inside, and we'll just have to see if I remember.

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I could honestly have a crisis of no more hair ties. You know,

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I may go out and buy another big bottle of advil. You

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know, I might have to go order more pens, because out of sight, out

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of mind. And I share this with you not to. Not to

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brag about how smart I am, but to showcase

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how important it is. If something's important, we need to keep it out

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and visible so that we don't forget that it exists.

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When I had this, aha. I literally called my best friend to brag about how

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smart I am. She was very impressed. Okay, so that's

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your homework. That's your homework. I want you to do this before you

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even plan a vacation.

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Next on our timeline, let's talk about what you do when you actually plan

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the vacation. So there are a few things that are super important

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for you to do when you're planning a vacation is a figure out

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what kind of communication you need to have with your existing

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clients. Are you going to be unreachable? Is there someone else that they can

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reach out to if they need help? Are you going to complete projects before

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then? Do you have someone filling in for you for their sessions?

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Depending on what kind of business you run, figure out what that

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communication is and figure out how much advance

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warning they need that you're going to be off for whatever amount of time you're

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going on vacation for. Make sure that they are set up

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for success in that time. One of the things I'm

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so grateful I learned from, from previous jobs is

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you always want to think about what that customer or client

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experience is and what are the things that can make it go

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well and go badly. Now, something that can make it go

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badly is if you send an email on,

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say, a Thursday night saying, hey, clients, so tomorrow's my

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last day in the office before I go away for two weeks. Do

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you have any questions before I do this? Otherwise, I'll see you in two

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weeks, right? Your client may not see that email until Friday

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afternoon, and at which point maybe they have some major

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questions, and then it either becomes their emergency

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or your emergency. And if it's their emergency, you have an unhappy

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client. If it's your emergency, then that's

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eating into days of your vacation you don't want either.

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Warn your clients. Communicate with them in advance

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what they need to know about how long you're gonna be gone, how things are

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gonna be handled while you're away, and touch base with them

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multiple times to make sure that things are taken care of before you

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go. It's better to over communicate than under communicate.

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Next, what kind of visibility needs to happen while you're

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away? This is one of the hardest things for me because I struggle

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with batching content. I really do. I'm an intuitive writer.

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I kind of sense what does the universe need to hear from me today and

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then just write, whatever that is. It's hard for me when I'm batching content to

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think, okay, what will the world need from me on Thursday the 17th?

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It just doesn't work the same way. So there are some ways that I

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manage this for myself and there are strategies that I walk my clients through if

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you're curious about those, and I invite you to either join the hyper focused membership

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where I guide a lot of our members through these types of

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questions, or book a generate income strategy call with me so

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we can find a custom strategy for you and your

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business so that you can consistently create content that

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attracts high paying clients.

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As you're planning a vacation, you want to make sure that you're not dropping

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the ball on visibility because if people don't know that

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you exist, they can't give you their money.

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And while you're off enjoying life and

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living it up and on the beach or at museums or

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diving with turtles, whatever you know, tickles your fancy on vacation,

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you don't want to be stressing about oh my God, there's no new clients coming

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in. Oh my God, people aren't going to know that I exist. Oh my

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God, my audience is going to forget that I exist. What will help you

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enjoy your vacation more is knowing that you have pre

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written and prescheduled all the posts to go out

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for the time that you're out of office. And let me tell you, it is

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so much easier when you're at the beach enjoying your

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time having a margarita, which actually you shouldn't have at the beach because I

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just learned that lime juice can actually cause you to get

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chemical burns on your skin if you're exposed to

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sunlight at the same time, which is absolutely crazy to me

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because it feels like lime is a major ingredient of day

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drinking things. They should really warn people about this early on,

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and I say that as a non drinker, I want everyone to be able to

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drink whatever frosty, vegan, vacationy beverage they

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want while they're on the beach and in the sun, but do so with

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safety for your skin in mind. Also, wear

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sunscreen. I feel like this is the most ADHD episode we've had in

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a while.

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But anyway, while you're on the beach enjoying that beverage, it's

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so much easier to just log into social media and

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respond to comments than it is to log into social media.

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Think, oh my God, I have to post something. There's nothing being posted right now.

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I have to post something that's interesting, inspiring, gets people to book a

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sales call with me, but not right now. In two weeks when I get back

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to the office, it's way more fun to just go in and see the

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responses that people had to whatever you wrote three weeks

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ago that got posted this morning without you having to do

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anything and just comment on their comments. Maybe dm

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them live on the wild side. It's your vacation or not. You

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don't have to do that also. But the point being, you need to

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plan for how you're gonna stay visible while you're

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on vacation without requiring yourself

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to do work while you're on vacation. The last bit

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when you're planning a vacation may sound like a no

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brainer. And you may hear this and be like, oh, God, I would never do

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that. That's crazy. Who would do that? I hear you and

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also, I know better and I try to do this sh t all the time.

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So I warn you, like, your brain is

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used to trying to squeeze in work and do

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things with a very limited amount of time, right? Because that's how you've

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done everything. You've written papers the night before, you've crammed for tests

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like the morning of, and you've pulled it off because you

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learn really fast and you thrive under pressure.

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Any launches you have coming up, anything

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that's being put out into the world is brand new. Any

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big promotions you're running, look at the schedule and

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make sure that none of those actions are happening

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during your vacation time. And I know you're going to be like, well, who would

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do that? That's crazy. No, you don't do that stuff around vacation. And

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yet, as ADHD business owners, we're often

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looking at, you know, the best way to do something and we're like, yes,

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absolutely, that is the best way to do it. But I

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can probably do it in a different way. I can probably hack that.

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I can probably set this up to run in the background while I'm on vacation.

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No, because things go

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wrong. That's not an if, that is a

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guarantee. Things go wrong. Email sequences

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will get f ed up. Your tagging sequences. If you have an email system, you

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know what a tagging system is. If you don't then don't worry about it. Sign

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ups go wrong. People have questions. They may have ordered the wrong thing.

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Don't plan promotions or launches during your

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vacation time. Either do it sooner or do it after.

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Don't think because you're smart and brilliant and can usually

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pull off that it'll be different for you. Because while, yes,

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you are smart and brilliant and can usually pull things off,

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don't try to pull this off. It will ruin your vacation.

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And if you have a team supporting you who's dealing with things

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going wrong for you, they will feel so

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terrible reaching out to you, asking you questions while you're sitting at the

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beach or in a museum. And finally, what

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do you do when you come back from vacation? This is one of the most

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important parts because, oh, what am I going to say next? Well, you'll have to

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keep listening to find out. But first, squirrel, squirrel, squirrel,

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squirrel.

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And finally, what do you do when you come back

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from vacation? This is one of the most important parts because you know that

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feeling when you get back from traveling and you feel like you need a vacation

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from your vacation, and then add to that

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exhaustion, maybe some jet lag and

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maybe like, crap ton of laundry that's going to sit on your floor

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in your suitcase until you get the energy to do it, I don't know,

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next couple weeks. And then the guilt and embarrassment that it's still there

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that you're gonna experience for that first week back, it'll be like a month down

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the road and you'll have completely forgotten about the guilt as you step over your

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suitcases that still have, like, dirty laundry hanging out of them. But that first

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week, it's kind of hard because you have this expectation that you

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should be doing it. Add to all that going

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back into your business and panicking that you don't remember

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what you should be doing. It is the literal worst.

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So here's what you're going to do to set yourself up for

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success so you do not have a gazillion panic attacks that first week

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back. First, you're going to create a minimum of three

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posts that you're going to share on Monday,

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Wednesday and Friday that week, three of those other days. I don't

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care if it's Sunday, Tuesday, Thursday, or Tuesday,

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Thursday, Saturday, whatever cadence you want to do. You're just gonna

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share pictures from your vacation. You're not gonna worry about it being

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clever. You're just gonna share pictures of your vacation. You're gonna make

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some people jealous. But what it does when you share

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that kind of stuff about your life. It makes people feel like they know you.

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It makes them feel like they work with you. You know, it's the kind of

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stuff that if you were at an actual networking event and you're meeting

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people and, you know, talking to them, what do you do? What do you do?

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Blah, like, wow, like you have a tan. Like, did you go

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somewhere? Like you would pull out your phone and you would show pictures of

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your most recent vacation? You and I both know you would.

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Anyone that you go to coffee with or have lunch with or bump into. Oh

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my God. Let me show you the beach. It was so beautiful. It's something

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that makes people feel like they know you, like they're close to you. Share

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it on social media. It builds trust and it makes your

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content creation for the week so f easy so you

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don't have to overthink it. And as you and I both know, the

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most important thing that you can do in your business, day in and day out,

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is do visibility. People can't hire you if they don't know that you

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exist and your clients are already your clients. They're going to stay

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with you. But once they're done, you need to be able to backfill them.

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Don't create a vacuum where you have no one to backfill them.

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With your first day back in your business, you're

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going to a reach out to all of your clients and check in with them.

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Make sure nothing blew up. Make sure that they have their

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next meeting scheduled with you or whatever it is that you do with

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them. Touch base. If you have a team that was supporting them, touch base with

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the team and see what the progress is and just do a touch base,

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talk to so and so. And they said that they got to x point

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in this project they're working on for you. Sounds like some great

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progress was made. Here's what we're looking to do this week as I

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get back into it. This will make your clients feel so taken care

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of. And that first day back, after you do that, you're

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then going to go onto social media and you're going to engage. You're

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going to comment on all the comments that were made on your post while you

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were away. You're going to go and comment on other people's stuff depending on the

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platform you're on. You don't want to do this for LinkedIn. If you're on TikTok,

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go and share relevant videos. What you

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want to do when you come back is you want to wake up the algorithm

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right because if you were on vacation and away from your business,

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chances are you weren't as active as you normally were. So

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the algorithm has started reading. Oh, they're not that

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active. We shouldn't show their stuff to many people. The first thing you want to

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do is wake that up, and that's it. Your first day back.

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Make that enough. Don't schedule more. Block

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your calendar for sales calls. You're not going to be good on a sales call

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the first day back from vacation. I know you think you're going to be arrested,

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but you and I both know that's bullshit. To get from vacation

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to your home, you had to have a travel day.

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I don't care what level of first class status you

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had on what transportation mode you took to and fro your

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vacation. Traveling is exhausting, especially

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for people with ADHD, because it's a

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lot, because it's a lot of decision making,

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it's a lot of stimulation that we don't normally have to deal with,

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a lot of sounds, a lot of, like, different visual

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stimuli. Your brain needs just

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a beat to reset and recalibrate back to being

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home, and that's okay. Your first week back from

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vacation, plan a light week,

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okay. You do not have to come back and give it

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110% right away. The goal of starting a business,

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the way we talk about on this podcast is to create a

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business that can withstand you being human, that doesn't

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require you to be a robot, to be 110%

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productive every single second of every single day, it's just not

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realistic. And when you set the expectation that you should be doing

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that, and then you don't meet it because you're exhausted,

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and that's not a realistic expectation. The only thing you do is

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you start associating the work you're doing with failure. And what

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happens when we start associating something with failure? We start avoiding

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it, because you've already failed at it, you're not going to get any dopamine from

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it. I can't tell you how many clients I've had go on vacation, come

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back, they have a session with me like a week after they got back,

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and they admit to me as if they'd murdered someone. Like, murdered someone

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and their whole family and their dog. Like, with that level of

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guilt that they hadn't posted to social media since they got back,

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like it was the worst thing in the world and they felt so bad, and

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it's like, well, I should just give up. If I haven't posted in the last

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week, then it's over. I won't be able to post

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again and it's done. I should just close up shop now. And of course I'm

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exaggerating, but not by much. Perceived

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failure is really painful for people with ADHD,

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so stop setting yourself up for it. If you build a business

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while being a human and being realistic about

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the things you can get done every single day, you're going to build a business

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that's successful by you being

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a regular human that doesn't require you to give

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100 being and 10% all the time. And that's the goal.

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And that, my friends, is how you successfully go on vacation as a business owner.

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Squirrel, squirrel. If you're ready to stop being a weenie and actually run a business

for 06 00:24:43

that makes money, then go ahead and book a generate income

for 06 00:24:47

strategy call with me by going to weenie

for 06 00:24:50

cast.com strategy call. On this

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call we will talk about your goals, your dreams, and your

for 06 00:24:58

frustrations in getting there. And if it's a fit for both of

for 06 00:25:01

us, then we can talk about different ways to work together.

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Now, time to get on with your homework.

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Squirrel. Squirrel. Squirrel. Squirrel.